Privacy Policy
Your Privacy Matters
This Privacy Policy explains how Office 1 Solution collects, uses, protects, and shares your personal information.
1. Information We Collect
Information You Provide
- Account Information: Company name, administrator details, email, phone
- Employee Data: Personal details, employment info, compensation, attendance
- Communications: Support requests, feedback, chat messages
Information Collected Automatically
- Usage Data: Log data, IP address, browser type, pages visited
- Cookies: Session cookies, preference cookies, analytics cookies
How We Use Your Information
- To provide and maintain our Service
- To process employee data as instructed
- To provide customer support
- To improve our Service
- To comply with legal obligations
How We Share Your Information
✓ We do not sell your personal information
We share information only in these circumstances:
- Service Providers: Cloud hosting, payment processing, analytics
- Legal Requirements: Court orders, subpoenas, law enforcement
- Business Transfers: Mergers, acquisitions, or asset sales
- With Your Consent: When you explicitly authorize sharing
Your Privacy Rights
For All Users
- Access: Request a copy of your data
- Correction: Update inaccurate information
- Deletion: Request deletion of your data
- Data Portability: Receive your data in portable format
GDPR Rights (EU/UK Users)
- Right to object to processing
- Right to restrict processing
- Right to lodge a complaint with supervisory authority
CCPA Rights (California Users)
- Right to know what data is collected
- Right to delete personal information
- Right to opt-out of sale (we don’t sell data)
- Right to non-discrimination
Data Security
We implement industry-standard security measures:
- Encryption in transit (TLS 1.2+)
- Encryption at rest (AES-256)
- Multi-factor authentication
- Regular security audits
- SOC 2 Type II certified
Data Retention
- Active Accounts: Data retained while account is active
- After Termination: 90-day grace period for reactivation
- Legal Requirements: Some data retained for 7 years (tax, financial)
International Data Transfers
We use Standard Contractual Clauses (SCCs) for EU data transfers and comply with GDPR requirements.
Cookies
We use cookies for:
- Authentication and security
- User preferences
- Analytics and performance
See our complete Cookie Policy.
Children’s Privacy
Office 1 Solution is not intended for children under 16. We do not knowingly collect information from children under 16.
Contact Us
Privacy Inquiries
📧 Email: [email protected]
📧 DPO: [email protected]
📍 Address: [Your Company Address]
Compliance
This Privacy Policy complies with:
✅ Swiss FADP
✅ GDPR (EU General Data Protection Regulation)
✅ CCPA/CPRA (California Consumer Privacy Act)
✅ UK GDPR