8
Core Modules
2
Workforce Modes
100%
Azure Native Infrastructure
1-Mo
Free Trial on All Plans
Employee Management System
- Dashboard
- Timesheets
- Employees
- Time Off
- Expenses
- Assets
- Forms
- Tasks
- Reports
Real – Time Visibility Across Your Organization
The OS1 dashboard gives admins and managers an instant read on everything happening across their workforce. Pending approvals surface automatically. No digging through reports to find what needs attention.
Module 01 · Command Center
- Live headcount and shift status summary
- Pending timesheet approvals with one-click action
- Time off request queue with balance context
- Expense report pipeline and approval status
- Recent activity log and quick admin actions
Two Timesheet Modes. One Admin View
Full-time employees submit weekly project-based timesheets through the web portal. Field and hourly workers clock in and out from mobile. Both feed the same approval pipeline, the same reports, and the same payroll-ready export.
Module 02 · Time Tracking
- Weekly grid with project name, description, and daily hours
- Billable vs non-billable hour classification
- Overtime tracking and automatic flagging
- Manager approval with rejection notes and audit trail
- Admin privilege view across all employees
- Full version history per timesheet submission
Profiles That Hold Everything
Most platforms store a name and a start date. OS1 employee profiles are the single source of truth for the full employee record – from compensation structure to immigration case tracking to EEOC compliance data, all in one place with role-based visibility.
Module 03 · People Management
- Personal info, contact details, residential and mailing address
- Employment details with FLSA type and seniority date
- Emergency contacts – primary and secondary with relationship
- Document vault with upload, expiry tracking, and status badges
- EEOC confidential data with restricted role-based access
- Compensation and benefits with net pay estimator
- Visa, immigration status, I-94 tracking, and sponsorship cases
Leave Requests That Don’t Get Lost
Employees submit leave requests with type, hours, date range, and notes. Managers see current leave balances inline before approving. Every request flows through a structured approval chain with full status history.
Module 04 · Leave Management
- Leave types: Vacation, Sick, Personal, and custom types
- Auto-populated leave balances on the request form
- Start date, end date, and total hours auto-calculation
- Notes field and manager approval with reject and comment
- Leave balance visible directly in employee profile
- Admin override capability and full request history
Expense Submission Without the Back and Forth
Employees submit categorized expense reports with receipt uploads directly in OS1. Reports route to the right approver automatically. No email chains, no lost receipts, no manual reconciliation at month end.
Module 05 · Expense Management
- Expense title, amount, date, and category fields
- Receipt file upload – PDF, JPG, and PNG supported
- Categories: Office, Meals, Travel, Training, Software, Operations
- Manager routing based on org reporting structure
- Approved, Pending, and Rejected status tracking
- Admin bulk view with full CSV export
Every Device. Every License. Every Assignment
OS1 maintains a live asset registry tied directly to employee records. When someone joins, you assign assets. When they leave, you see exactly what needs to be recovered. Warranty expiry, serial numbers, and custody chain – all tracked in one place.
Module 06 · Asset Registry
- Asset name, category – Hardware, Software, Furniture
- Manufacturer, serial number, and model tracking
- Status: Active or Inactive with assignment history
- Assigned employee, location, and custody chain
- Purchase date, cost, and warranty expiry with overdue flagging
- Full asset history per employee for offboarding
Standard HR Forms,
Ready to Use
OS1 ships with a library of pre-built HR forms covering the most common operational needs. Admins can add new forms. Employees download and submit. No hunting through shared drives or outdated email attachments.
Module 07 · HR Forms Library
- Employee Information Update Form
- Direct Deposit Authorization Form
- Timesheet Correction Request Form
- Policy Acknowledgement and Access Request Forms
- Admin can upload and publish custom forms
- Grid and list view, single-click download
Operational Tasks With Priority and Accountability
HR and operations run on tasks – onboarding steps, offboarding checklists, compliance deadlines. OS1’s task module keeps pending work visible, prioritized, and tracked in a Completed Archive so nothing falls through the cracks.
Module 08 · Task Management
- Task name, status, due date, and priority – Low, Medium, High
- Color-coded priority badges for instant visual triage
- Pending Operations and Completed Archive sections
- Admin add task with inline form, no context switching
- Due date tracking with overdue visibility and alerts
- Linked to employee record or standalone operational tasks
Admin-Only Reporting Across All Modules
The OS1 Reports module gives admins a filterable, exportable view of data across all five core data domains – Employees, Timesheets, Time Off, Expenses, and Assets. Save report snapshots, export to CSV or PDF, and toggle column visibility. It’s built for the moment your CFO asks for a headcount breakdown.
Bonus Module · Reports
- Five report tabs: Employees, Timesheets, Time Off, Expenses, Assets
- Date range filtering and multi-field filter builder
- KPI summary cards at top of each report domain
- Column visibility toggle for custom data views
- Export to CSV and PDF with full data fidelity
- Saved report snapshots – frozen data for audit records
- Pagination, inline search, and row-level drill-down
Enterprise Infrastructure From Day One
OS1 runs entirely on Microsoft Azure — not as an afterthought, but as the foundation. Multi-tenant architecture, Azure AD integration, role-based access control, and data residency controls built into every layer.
- Azure App Service – Managed hosting and auto-scaling
- Azure SQL Database – Encrypted, geo-redundant storage
- Azure Blob Storage – Document and receipt file storage
- Azure Active Directory – SSO and identity management
Browser / Mobile App
Azure App Service
Azure SQL
Azure Blob Storage
Azure Active Directory
See Every Module Live in Your Environment
Book a 30-minute demo. We’ll walk through the modules relevant to your workforce – no generic sales deck, just the product.
Let’s Talk About
Your Workforce Needs
Book a free 30-minute consultation with our team. We’ll walk you through how OS1 can simplify scheduling and timesheet management for your business.
30-minute focused session, no fluff
Tailored to your team size & industry
No commitment – explore at your own pace
Response within 1 business day
Book Your Free Consultation
Fill in the details below and we’ll be in touch shortly.